Constitution – Name – Objectives – Head Office
1) AMICI DEL MONDO – WORLD FRIENDS is a non-profit organisation for social benefit, also known as AMICI DEL MONDO – WORLD FRIENDS – ONLUS, hereinafter called “the Association”, with head office in Rome, Via Cristoforo Colombo n. 440. The Association, in its name and in all other ways of identification or communications with the public, incorporates the expression “non-profit organisation for social benefit” and the acronym “ONLUS”.
3) Sub-offices, working autonomously, may be opened in the future.
4) The Association:
– exclusively pursues aims of social solidarity;
– carries out solely the activities indicated by the following article and also by the articles directly connected to this;
– does not distribute, even indirectly, any operational profits and management surplus, funds, reserves or capital during its existence, unless their destination or their distribution are fixed by law or are carried out for the benefit of other non-profit organisations for social benefit which, according to law, statute or regulation, form part of one and the same structure.
– utilises the operational profits or management surplus to carry out institutional activities and those directly related;
– In the case of dissolution for any reason whatsoever, the Association will devolve the assets of the organisation, in accordance with the control organism, to other non-profit organisations or for purposes of social benefit, with the exception of any purpose fixed by law.
5) All that is set out in the previous paragraph will be in agreement with the limits and the conditions established by Italian law No.460, 4 December 1997.
6) The duration of the Association will be until 31 December 2050.
Objectives and activities
A) The Association is a non-profit organisation, democratic, non-denominational and apolitical, inspired by principles of human solidarity
The founding members of the Association are recognised to be fully of a will to operate for the integral promotion of man in all parts of the world, contributing to the implementation of principles in accordance with, and giving priority to, the fundamental rights established in the Universal Declaration of Human Rights.
The spirit with which the founding members identify the characteristics of the Association, intends to be a model of cooperation, bringing with it a new approach both by way of its evolution and the use of its instruments. This can be described as follows:
1. The structure of the Association is foreseen in a decentralised form, with the presence in each area of activity of a sub-office whose role will be that to identify the needs and the desires of the territories, both in seeking the most appropriate responses, in preparing proposals, developing projects and, once these projects are approved, to be responsible for their implementation, having respect for the inspiring principles of the Association and in agreement with the executive bodies. In relation to the needs dictated by the number and the complexity of the various projects, the typology will be defined for each office responsible (e.g. sub-office, working group, in charge of the project) and the number of sub-offices may be increased.
2. To guarantee the continuity of a common growth, in harmony with the guiding principles of the Association, each year a period for training and learning, open to all, will be organised once yearly, with participation from the Executive Committee and the members directly or indirectly involved with the projects.
3. The structure of the Association will serve as the essential instrument for the implementation of projects. Maximum care will be given to ensuring that this structure is limited to the indispensable.
4. The Association intends to encourage exchanges, collaboration and coordination between firms, associations and persons who follow analogous goals, aimed at a judicious choice of actions.
5. These actions will be finalised, not only to respond to immediate needs, but above all for encouraging development and local autonomies. In such a prospective, priority will be given to combined projects, self-supporting over the medium and long term, which utilise and provide potential for the resources of the areas where activities are foreseen.
8. Actions will be planned by means of in-depth studies on local situations from the historic, socio-economic and cultural points of view, always guaranteeing respect for traditional local values. The local populations will remain the irreplaceable focus for development through actions proposed by the Association.
9. The role of collaborators will be to introduce themselves into the social fabric, alongside those sectors which in local society encourage an awareness of the problems of the population, and provide support for initiatives to surmount these. Activities will therefore be developed jointly with the local counterparts, aimed to benefit joint cooperation.
10. To allow interested countries to gradually become autonomous and independent from external support, the planned actions will ensure the transfer of necessary knowledge and technologies and an adequate preparation of local cadres to substitute external collaborators over the medium term.
11. Wishing to encourage the use of local personnel and to promote a democratic growth with respect for the dignity of workers, it will eventually be possible to conclude agreements which are more beneficial than those now existing in some areas of action, aimed at guaranteeing a retribution that satisfies the basic needs of the worker and his family nucleus. At the same time, and closely linked to the idea of an economy of equality, it is planned not to deviate greatly from the average wage practices in the activity areas so as not to cause harm to the local economies.
12. Special attention will be given to the selection and training of expatriate personnel involved in projects. Besides having the necessary professional competence, they must also be fully in agreement with the inspirational principles indicated.
13. In using public and private donations, full respect will be given to donors’ wishes. In case of impossibility caused by force of circumstance, a different use will be agreed upon with the donors themselves.
B) More specifically, in the implementation of the goals established and with the intent to act for the benefit of the whole collectivity, the Association proposes to carry out activities in health, social, socio-welfare, cultural and training, scientific research, for the promotion and safeguarding of civil rights, with full respect for local natural resources and environments and their exploitation. Cooperation projects in the health sector will be inspired by the principle of guaranteeing the right to good health.
C) The activities covered by the preceding paragraphs are carried out by the Association mainly through the work of its own personnel.
1) The Association draws its economic resources for the performance and execution of its activities from:
a. income from the ordinary and extraordinary membership quotas
b. contributions, endowments and bequests in cash from private organisations, or from any other source;
c. contributions from the State, from firms and from public institutions aimed exclusively at support for specific and documented activities or projects;
d. donations and legacies
e. reimbursements resulting from conventions;
f. income from trading and secondary productive activities;
The assets of the Association under any form whatsoever must be directed exclusively to the aims and purposes covered under Article 2.
2) The financial year of the Association begins on 1° January and ends on 31 December each year.
At the end of every financial year the Executive Committee draws up the budget and submits it for the approval of the Assembly of Members before the end of May.
Members of the Association
The number of members is unlimited.
The members are divided into founder members, honorary members and members.
The members are admitted to the Association according to the procedures established in the following Article 6. The honorary members are those who have special merit in the sector of activities of competence of the Association and are nominated for life by the Executive Committee. Temporary participation in the Association is excluded.
Likewise, “supporters” can participate in the life of the Association, without having the right to vote, as well as individuals giving their commitment to contribute to the achievement of the objectives of the Association through various levels of involvement, which will be defined by an appropriate regulation.
Admission criteria and exclusion of members
1) In order to become a member, a request must be made to the Executive Committee, and payment made of the membership quota decided upon for each year by the Association. This admission procedure, subject to the formal presentation on the part of two members, is deliberated by the Executive Committee, and an appraisal made on the correspondence of the member with the inspiring principles of the Association. The Executive Committee can, under its unchallengeable judgement, decide to reject the admission application. Within three months of the date of delivery of the request to the offices of the Association, the Executive Committee must give notice of its decision.
2) The Executive Committee is responsible for writing in the names of new members in the book of members after they have paid the membership dues established and decided upon annually by the Assembly.
3) The quality of member ceases:
a. for behaviour in contrast with the aims of the Association;
b. for persistent violation of statutory obligations;
c. upon renunciation;
d. omission of payment of the membership dues, after a period of two months has elapsed and final request made.
The exclusion of members is decided upon by the Executive Committee.
In all cases, before proceeding to their exclusion, the sums owing must be communicated in writing to the member, allowing for a right of reply.
Renunciation on the part of the member must be communicated in writing.
4) The member who has renounced, forfeited his rights or has been excluded is not entitled to reimbursement of the paid-up membership dues.
Article 6.1. This right can only be exercised once yearly.
Obligations and rights of members
1) Members have the obligation to:
a. abide by the present Statute and any possible modifications, internal regulations and deliberations adopted by the member bodies;
b. Maintain a worthy conduct with regard to the Association;
c. Pay the membership dues according to the preceding article.
2) Members have the right:
1. To participate in all the activities promoted by the Association.
2. To participate in the Assembly with the right to vote. In particular, they have the right to vote for the approval of and changes to the Statute and to the regulations, as well as for the nomination of the executive bodies of the Association.
3. To formulate proposals and suggestions, also through written communications.
4. To be granted responsibilities. This right is acquired with a seniority of membership of at least three years.
5. To formally present the candidature of a new member according to the manner indicated under the preceding
The following are bodies of the Association:
a. The Assembly of Members
b. The Executive Director
c. The President
1. The Assembly is composed of all the members and can be Ordinary or Extraordinary. The right to vote is held only by paid-up members. Delegation to other members is permitted, within the limit of one delegation for each member. For members who reside abroad and for those residing in Italy who are unable to participate for proven or serious reasons, provision will be made, before the date of the Assembly, to communicate to the President their vote in writing on each of the agenda items.
External supporters can participate at the meeting, without having the right to vote.
2. The Ordinary Assembly:
a) on the proposal of the Executive Committee deliberates the general programme of the Association.
b) approves the budget and final balance relating to all management sectors,
c) Elects the President
d) Elects the members of the Executive Committee.
3. The Ordinary Assembly is called by the President of the Committee at least once a year for the approval of the general programme and the budget, and at any time that the President or at least three members of the Executive Committee, or one-fifth of the members consider it opportune and sends a written request to the President.
Meetings are held following a written convocation from the Secretary of the Executive Committee, with an indication of the proposed agenda, to be delivered at least fifteen days before the date of the meeting. If no convocation takes place, then the meetings participated in by the members together with the entire Executive Committee will be considered equally valid.
Any documents on which the Assembly is asked to give an opinion will be attached to the convocation notice.
4. The Extraordinary Assembly deliberates on changes to the Act of Constitution and the Statute and the dissolution of the Association.
The Extraordinary Assembly is convened by the President of the Committee or by at least three members of the Executive Committee, or by one third of the members who consider it opportune and send a written request to the President who must call a meeting within three months of receiving the request.
Meetings are held following a written convocation by the Secretary of the Executive Committee, together with the proposed agenda, to be delivered at least thirty days before the date of the meeting. If no convocation occurs, the meetings participated in by the members and the entire Executive Committee will be equally valid. Any documents on which the Assembly is asked to give an opinion will be attached to the convocation notice.
5. The Ordinary Assembly and the Extraordinary Assembly are presided over by the President of the Executive Committee or, in his absence, by the Vice President; in the absence of both, by the most senior member of the Executive Committee present at the Assembly. The President of the Assembly will nominate a Secretary responsible for drafting the minutes of the meeting.
6. The Ordinary Assembly is constituted in a valid manner:
a) At its first meeting, when at least 80% of members having the right to vote are present or are represented.
b) At its second meeting, when at least three-quarters of the members having the right to vote are present or represented.
8. The deliberations of the Ordinary Assembly are considered valid when they are approved by the majority of those present. The deliberations of the Extraordinary Assembly with regard to changes to the Statute are considered valid when they are approved by the majority of those having the right to vote. The deliberations of the Assembly with regard to an eventual dissolution of the Association, and the necessary devolution of the residual assets, must be adopted in the presence of, and with a vote in favour of, at least three-quarters of those entitled to vote.
The Executive Committee
1) The Executive Committee is composed of not less than 5 (five) members and not more than 9 (nine) elected by the Assembly. Before the elections, the members who intend to present their candidatures must submit them to the Secretariat, indicating a choice out of three preferential roles they wish to fulfil.
2) The Members of the Executive Committee retain their responsibilities for 3 (three) years, and are eligible for re-election. Only those members with a seniority of not less than three years can form part of this Committee.
3) In the case where, for resignation or other causes, one or more members of the Committee withdraw from their tasks, the Executive Committee can proceed to their substitution with the nomination of the first among the non-elected, to remain until the expiration of the entire Committee.
4) At the meeting following the elections, the President of the Committee, under his unchallengeable judgement, will nominate a Secretary, a Treasurer and any other persons considered necessary to be in charge of the sectors.
The President holds the right to redistribute roles inside the Committee during the course of the triennium.
5) The Executive Committee has the responsibility for:
a) developing the norms for the regulation of the Association;
b) preparing the general programme of the Association, triennial and annual;
c) determining the programme of work on the basis of the guidelines contained in the general programme approved by the Assembly, promoting and coordinating activities and authorising expenses;
d) recruiting personnel or drawing up work contracts with members and third parties;
e) preparing the annual budget and the final balance;
f) identifying sectors in accordance with paragraph 4;
g) examining requests for new admissions;
h) handling matters of ordinary and extraordinary administration that are not dealt with by the Assembly of Members;
i) at the successive meeting, ratifying the rules of responsibility adopted by the President for reasons of necessity and urgency.
l) establishing the amount of membership dues and any likely supplementary contributions;
m) nominating prospective Honorary Members.
6) The Executive Committee is presided over by the President, or in the case of his absence, by the Vice President. In the absence of both, by the most senior member present.
7) The Executive Committee is convened by law four times each year and at any time that the President, or in his place, the Vice President, considers it to be opportune, and on the request of least one-third of the members. It carries out its deliberations in the presence of the majority of its members and the vote in favour of the majority of those taking part. In the case of an equal vote, the President’s vote counts twice. Among the members of the Executive Committee, no provision is made for delegation and the absent member does not have the right to vote.
8) The Executive Committee may also request the participation at its meetings of experts or consultants, including those from outside the Association, as well as internally. However, these do not have the right to vote.
9) The Executive Committee can appoint collaborators and consultants, also outside the Association, where specialised activities are required.
10) The Executive Committee, for a better evaluation of the suitability of the projects, has the responsibility to consult regularly with the collaborators involved in the programmes and to study over time the opportunity of setting up consultations with the project leaders and technicians working in the field.
11) The Minutes of every meeting of the Executive Committee, drafted by the Secretary and signed by him and by the President of the meeting, will be recorded in the proceedings of the meeting.
12) For a valid convocation, a written notice is necessary, together with a copy of the proposed agenda. In the absence of this notice, the meetings at which all the members of the Executive Committee participate in person will be equally valid. Any documentation on which the Executive Committee is asked to give an opinion will be attached to the convocation notice. In case of urgency, the Committee can be validly convened also without respecting the terms and the procedures indicated above, as long as three-quarters of the members are present.
1. The President, elected by the Assembly, has the obligation to preside over the Executive Committee as well as the Assembly itself.
2. The President has the power to represent the Association before third parties and before the law.
3. The President, under his unchallengeable judgement, appoints a Secretary, a Treasurer and Referents for specific functions (e.g. ongoing projects, training, communications, fund-raising, etc.
4. The President verifies the execution of the deliberations of the Executive Committee and in urgent cases assumes the necessary powers for the ratification of the provisions adopted at the following meeting.
5. The President has the obligation to control respect for the Statute and the behaviour of members with regard to the Statute, including those with elected responsibilities, and with the possibility of enacting the measures established in Article 6 regarding the exclusion of defaulting members.
6. The President is responsible for settling any controversies arising between the members of the Committee.
7. When voting takes place in the joint bodies, and in the event of an equal vote, the President’s vote will be counted twice.
The Secretary assists the President and has the following tasks:
• To keep an up-dated register of members
• To deal with all correspondence
• To be responsible for the drafting and the preservation of the minutes of meetings of the Committee
• To hold a coordinating role between the various bodies of the Association (Executive Committee, members) and between the Association and contacts on the outside (other organisations, public and private bodies, etc).
The treasurer assists the President and has the following responsibilities:
• To submit the proposed budget to be submitted to the Committee before the end of the month of October, and to prepare the final statement to be submitted to the Committee before the end of March.
• To be responsible for keeping the books and the financial accounts of the organisation, as well as the preservation of relative documentation.
• To receive payments and to disburse all expenses in conformity with the decisions of the Committee.
Each referent is responsible for his/her own sector to the Executive Committee, which will each and every time lay down the objectives and evaluate the initiatives undertaken for each circumstance.
Referent for Communications
The Referent will define the strategies of communication that the Association will adopt, both from inside and outside, in order to achieve its aims: he will be responsible for carrying out campaigns for information and communication, defining objectives, timings, methodology, and managing their implementation.
Referent for the development and presentation of new projects
The Referent will be responsible for the presentation of new projects to the Executive Committee and to the appointed bodies distributing contributions. The referent will therefore supervise the preparation and the drafting of projects by the initiating offices providing all necessary support.
It will be his/her specific responsibility to give the necessary attention in a balanced way to all the initiating offices, refraining from any preferential treatment.
Referent for Ongoing Projects
The referent has the responsibility to follow up and coordinate the implementation of all ongoing projects, making sure that they respect the proposed objectives, timings, methodology and costs, and their observance to the statutory principles. The referent is responsible for all the decentralised offices. He/she will take charge of the needs and the proposals, and where necessary, submit them to the Executive Committee. It will be the precise responsibility of the referent to provide the required attention in a balanced way to all the projects and all the areas of action, refraining from any preferential treatment.
Referent for Training
The referent is responsible for defining the criteria in the section and the training of voluntary personnel, collaborators, experts and consultants to be involved in the projects, aimed at guaranteeing that such personnel, besides having an adequate professional preparation, work in line with the inspirational principles of the Association. The referent is in charge of selecting such personnel and organises training courses, defining aims, contents, methods and timing.
Referent for Fund-Raising
The referent establishes and maintains contact with private and public donors, maintaining a record of donations with the name of the contributors and the aims for which these funds are destined by the donors. The referent explores new possibilities for locating funds, also by organising appropriate initiatives for this end.
Voluntary nature of employment by members
All employment given to members will be on a voluntary basis, except for the reimbursement of any expenses incurred during contributory activities, and which must be supported by relative documentation.
In the case of dissolution for any reason whatsoever, the Association has the obligation to devolve its properties to other non-profit organisations operating in an identical or analogous sector, in accordance with the control organism established in article 3, paragraph 190 of law 662, 23 December, if there is no provision to the contrary at the time of dissolution.
Whatsoever is not specifically foreseen under the present Statute, reference on all legal aspects can be made to the relevant provisions of current legislation applicable to this area.
With regard to the organisational aspects of the Association, not yet defined under the present statutes, the Executive Committee will provide for these by means of appropriate regulations.